When health clinics and similar organizations transition to an electronic health record (EHR) system, it can be a challenging process for everyone involved. Source data typically comes from paper, multiple computer systems, and even dictation equipment. It’s important to understand the EHR data migration process when selecting a software partner who will migrate this data to a new system.
Source Data
A quality software partner will help you identify all source data points and use powerful conversion software that combines the data into one system. Patient lab results, immunizations, procedures and much more is categorized using EHR system terminology. Some conversion software cannot differentiate between the terminology, which forces additional manual work.
Security
Data migrations frequently occur using dispersed and multiple physical locations. Because of the sensitivity and legal protections with patient data, conversion software must securely and discreetly access these locations. A quality software partner will have a data security plan in place during the migration.
Quality Validation
EHR data migration requires a well-thought quality validation process to ensure all source data is converted accurately. If not, your organization risks record integrity that may affect future doctor/patient treatment and care. Validation is both an initial and ongoing process. Initial validation may involve verifying a test group of files for quality. An ongoing effort will involve individuals from both software partner and provider to identify and correct inaccuracies.
Overall, a successful EHR migration partner will have a thorough project plan in place that will address these and other vital project areas.
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